Projects in Detail
CSL Ltd Parkville and CSL Bioplasma Broadmeadows
Robert Hartland (Archivist, CSL Plasma Products Facility, Broadmeadows)
ASAP's involvement with CSL Broadmeadows began in 1993 and has
continued in recent times on a part-time basis. In 1996 Robert
Hartland managed record retrievals and the maintainance of the
archives, including the accessioning of records as they were transferred
to archival care. At CSL Parkville, Catriona Banks replaced Karuna
Raj as CSL Archivist, and the ASAP ADS was upgraded from
dBASE IV to Microsoft Access 2.0. ASAP maintained its interest
in the documentation of the CSL Museum and will monitor the progress
of this project. CSL Museum is a significant cultural asset and
of interest to the history of science, technology and medicine
community both here and overseas.
Electricity Supply Industry Reform Unit
Danielle Zephyr, Barbara Cytowicz
The Electricity Supply Industry Reform Unit (ESIRU) was established
by the Victorian Government within the Office of State Owned Enterprises
in the Victorian Treasury to advise the Government on the reformation
of Victoria's electricity industry. ESIRU's tasks included a
worldwide analysis of the Electricity Supply Industry (ESI) and
the development of a set of appropriate recommendations for electricity
industry reform. In late 1995 ASAP undertook a scoping project
at ESIRU to identify records that would comprise the archive of
the Unit and to recommend record storage and access requirements.
Generation Victoria Round 2
Joanne Evans (Project Leader 1995), Lisa Enright (Project Leader
1996), Michelle Novacco, Paula Montesano, Helen Morgan
The Generation Victoria project remains the largest project to
be undertaken by ASAP and has grown in scope since the commencement
of the project's Second Round in July 1995. The project involves
the Accession, Series, and Inventory processing of over two kilometres
of records now residing at ASAP's Generation Victoria office,
and several kilometres of records scattered in various locations
around the La Trobe Valley. At the end of 1996 new records
were continuing to be accessioned, over one year after the commencement
of the project, and boxes of records were still being delivered
into the custody of the project. The discovery of buildings full
of records which were previously unheard of became a common occurrence.
The multiple locations of Generation Victoria records - both in
Melbourne and in the La Trobe Valley - has meant a high degree
of travel for project staff. ASAP has also had to rely heavily
on the skills and dedication of processing/retrievals staff in
both locations - a confidence that has been well-rewarded. This
extraordinary degree of accomplishment also extends to the other
remote location involved in the Generation Victoria project: the
Yallourn Drawing Office. As part of the Generation Victoria project,
ASAP acquired the management of the microfilming and printing
services previously supplied by the Reprographic Department of
Generation Victoria. ASAP were fortunate enough to have the staff
of the Reprographic Department agree to join our team and continue
the provision of services to Generation Victoria clients and their
consultants. The Yallourn Drawing Office closed on 30 June
1996. The original drawings and security microfilms housed there
were returned to the relevant businesses for on-going management.
It is a credit to the staff of the Yallourn Drawing Office that
they continued to deliver the exceptionally high degree of service
expected by the Generation businesses while completing the onerous
and incredibly complex task of separating over 50,000 hard-copy
drawings and 1,000,000 microfilms for dissemination.
The Generation Victoria project will continue until July 1997
and will focus on the processing of collected records and the
dissemination of records to the relevant businesses. At the conclusion
of the project, Generation businesses will have a complete record
of all items collected under the scope of the project and complete
documentation of all files disposed of under Public Record Office
(PRO) approval; and all records will be handed to their owners
and housed appropriately for both long and short term storage
and use; all drawings covered under the project scope will have
been processed and returned to clients; and ASAP will provide
valuable research and strategies for dealing with the long-term
preservation and access to electronic records created under Generation
Victoria.
The Generation Victoria project has proved, on any number of occasions,
to have been invaluable to the newly separated Generation businesses.
Through ASAP ADS, unprecedented access has been supplied
to Generation business records.
Hazelwood Power Corporation Records Management
Gavan McCarthy, Bruce Smith (Records Management Consultant)
ASAP designed this small consultancy project to help Hazelwood
Power Corporation introduce a new current records management system.
Hazelwood Power Corporation appointed a Records Manager as part
of the process of selecting and installing a new system. The
project took significantly longer than expected due to the pressures
placed on the industry from the disaggregation and privatisation
process.
Hazelwood Power Station Archives/Morwell Mine Archives
Gavan McCarthy, Lisa Cianci
At July 1996, work on the Hazelwood Power Station Archives and
Morwell Mine Archives had slowed significantly with the termination
of all but one of the power station and mine staff involved in
records processing and documentation. Currently, the two archives
comprise approximately 20,000 Inventory entries (about 500 linear
metres). The archival projects at the mine and power station
have been a success, and the documentation of these records has
already proven to be a great asset to the Hazelwood Power Corporation.
Loy Yang Power Ltd
Andrea Barnes, Christopher Jack, Barbara Cytowicz, Helen Morgan
The Loy Yang Power Ltd scoping project was one of ASAP's first
major record scoping projects to utilise the newly-developed Accession,
Series, Provenance (ASP) methodology. The project commenced on
10 October 1995 and involved identification and description
of the records of Loy Yang Power Pty Ltd. Over a twelve day period
on-site at Loy Yang, ASAP archivists Andrea Barnes and Chris Jack
accessioned approximately 710 linear metres of records, including
almost 265 linear metres of material which was unidentified in
the initial project proposal. Moreover, a further 1,168 linear
metres of previously unsighted records were identified and surveyed.
The records were distributed across a number of locations, including
Loy Yang Mine, Loy Yang Power Station, Loy Yang Power Corporate
Offices, Infrastructure Services and Fluor Daniel Procurement
Group.
L - R: Fred Agius,
Las Kolcze, Stan Morgan,
Barbara Cytowicz and Steve Nachorny at the
Loy Yang Mine Archives - part of the team
working on the records of Loy Yang Power Ltd
Following the submission of ASAP's report and recommendations
in February 1996, Loy Yang Power Ltd invited ASAP to undertake
further work. Stage One of the second phase of the Loy Yang Power
Ltd project consisted of a further scoping or accessioning project
for the 1,168 linear metres of records mentioned above. Loy Yang
Power Ltd built on ASAP's detailed scope through the running of
a current records management survey and by commencing Inventory
processing of the records at the mine. This Inventory processing
phase of the work to be completed in January/February 1997.
Loy Yang Project
Christopher Jack, Barbara Cytowicz
The Loy Yang Project offered ASAP some unique challenges in archival
practice. The Loy Yang Project was responsible for the construction
of Loy Yang B Power Station and completed the handover of the
power station to Eddison Mission Energy on 30 September 1996.
However, continued access to its records will be required in
the long term. The types of records which must be retained are
contract, commissioning and personnel records. ASAP completed
a scoping project of Loy Yang Project's records and was engaged
on a fully-fledged project to undertake Inventory-level processing.
Loy Yang Project has provided the staff for this while ASAP managed
operations and provide archival expertise. The project is due
to be completed in January 1997.
SECV Shell Personnel Records
Paula Montesano, Helen Morgan, Barbara Cytowicz
The SECV Shell Personnel Records scoping project commenced in
May 1996 and involved providing a proposal for further record
documentation enabling long-term accessibility and evidential
integrity of the records. A large set of records were identified
and negotiations were held through the second half of the year
to identify the most appropriate project that would meet the known
needs of the client. A contract for this work was signed late
in the year with the bulk of the work to be carried out in 1997.
Southern Hydro
Gavan McCarthy, Lisa Cianci
The Southern Hydro project has continued steadily since its commencement
in 1994. Warwick Mitchell and Heinz Wiessenboeck have worked
consistently on the Inventory processing and documentation of
contextual information for records from the Eildon Power Station,
Rubicon Power Station Administration and Kiewa Power Stations.
At present the Inventory consists of approximately 4,500 entries
covering 120 linear metres. Like the Hazelwood Power Station
Archives and Morwell Mine Archives projects, the Southern Hydro
Archive has proven to be of great value to the organisation due
to the increased accessibility of the records - particularly at
Mount Beauty.
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