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Ignore me - filler
Australian Science Archives Project

Annual Report

ISSN 0817-7174

Projects in Detail


CSL Ltd Parkville and CSL Bioplasma Broadmeadows
Robert Hartland (Archivist, CSL Plasma Products Facility, Broadmeadows)

ASAP's involvement with CSL Broadmeadows began in 1993 and has continued in recent times on a part-time basis. In 1996 Robert Hartland managed record retrievals and the maintainance of the archives, including the accessioning of records as they were transferred to archival care. At CSL Parkville, Catriona Banks replaced Karuna Raj as CSL Archivist, and the ASAP ADS was upgraded from dBASE IV to Microsoft Access 2.0. ASAP maintained its interest in the documentation of the CSL Museum and will monitor the progress of this project. CSL Museum is a significant cultural asset and of interest to the history of science, technology and medicine community both here and overseas.

Electricity Supply Industry Reform Unit
Danielle Zephyr, Barbara Cytowicz

The Electricity Supply Industry Reform Unit (ESIRU) was established by the Victorian Government within the Office of State Owned Enterprises in the Victorian Treasury to advise the Government on the reformation of Victoria's electricity industry. ESIRU's tasks included a worldwide analysis of the Electricity Supply Industry (ESI) and the development of a set of appropriate recommendations for electricity industry reform. In late 1995 ASAP undertook a scoping project at ESIRU to identify records that would comprise the archive of the Unit and to recommend record storage and access requirements.

Generation Victoria Round 2
Joanne Evans (Project Leader 1995), Lisa Enright (Project Leader 1996), Michelle Novacco, Paula Montesano, Helen Morgan

The Generation Victoria project remains the largest project to be undertaken by ASAP and has grown in scope since the commencement of the project's Second Round in July 1995. The project involves the Accession, Series, and Inventory processing of over two kilometres of records now residing at ASAP's Generation Victoria office, and several kilometres of records scattered in various locations around the La Trobe Valley. At the end of 1996 new records were continuing to be accessioned, over one year after the commencement of the project, and boxes of records were still being delivered into the custody of the project. The discovery of buildings full of records which were previously unheard of became a common occurrence.

The multiple locations of Generation Victoria records - both in Melbourne and in the La Trobe Valley - has meant a high degree of travel for project staff. ASAP has also had to rely heavily on the skills and dedication of processing/retrievals staff in both locations - a confidence that has been well-rewarded. This extraordinary degree of accomplishment also extends to the other remote location involved in the Generation Victoria project: the Yallourn Drawing Office. As part of the Generation Victoria project, ASAP acquired the management of the microfilming and printing services previously supplied by the Reprographic Department of Generation Victoria. ASAP were fortunate enough to have the staff of the Reprographic Department agree to join our team and continue the provision of services to Generation Victoria clients and their consultants. The Yallourn Drawing Office closed on 30 June 1996. The original drawings and security microfilms housed there were returned to the relevant businesses for on-going management. It is a credit to the staff of the Yallourn Drawing Office that they continued to deliver the exceptionally high degree of service expected by the Generation businesses while completing the onerous and incredibly complex task of separating over 50,000 hard-copy drawings and 1,000,000 microfilms for dissemination.

The Generation Victoria project will continue until July 1997 and will focus on the processing of collected records and the dissemination of records to the relevant businesses. At the conclusion of the project, Generation businesses will have a complete record of all items collected under the scope of the project and complete documentation of all files disposed of under Public Record Office (PRO) approval; and all records will be handed to their owners and housed appropriately for both long and short term storage and use; all drawings covered under the project scope will have been processed and returned to clients; and ASAP will provide valuable research and strategies for dealing with the long-term preservation and access to electronic records created under Generation Victoria.

The Generation Victoria project has proved, on any number of occasions, to have been invaluable to the newly separated Generation businesses. Through ASAP ADS, unprecedented access has been supplied to Generation business records.

Hazelwood Power Corporation Records Management
Gavan McCarthy, Bruce Smith (Records Management Consultant)

ASAP designed this small consultancy project to help Hazelwood Power Corporation introduce a new current records management system. Hazelwood Power Corporation appointed a Records Manager as part of the process of selecting and installing a new system. The project took significantly longer than expected due to the pressures placed on the industry from the disaggregation and privatisation process.

Hazelwood Power Station Archives/Morwell Mine Archives
Gavan McCarthy, Lisa Cianci

At July 1996, work on the Hazelwood Power Station Archives and Morwell Mine Archives had slowed significantly with the termination of all but one of the power station and mine staff involved in records processing and documentation. Currently, the two archives comprise approximately 20,000 Inventory entries (about 500 linear metres). The archival projects at the mine and power station have been a success, and the documentation of these records has already proven to be a great asset to the Hazelwood Power Corporation.

Loy Yang Power Ltd
Andrea Barnes, Christopher Jack, Barbara Cytowicz, Helen Morgan

The Loy Yang Power Ltd scoping project was one of ASAP's first major record scoping projects to utilise the newly-developed Accession, Series, Provenance (ASP) methodology. The project commenced on 10 October 1995 and involved identification and description of the records of Loy Yang Power Pty Ltd. Over a twelve day period on-site at Loy Yang, ASAP archivists Andrea Barnes and Chris Jack accessioned approximately 710 linear metres of records, including almost 265 linear metres of material which was unidentified in the initial project proposal. Moreover, a further 1,168 linear metres of previously unsighted records were identified and surveyed. The records were distributed across a number of locations, including Loy Yang Mine, Loy Yang Power Station, Loy Yang Power Corporate Offices, Infrastructure Services and Fluor Daniel Procurement Group.

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L - R: Fred Agius, Las Kolcze, Stan Morgan,
Barbara Cytowicz and Steve Nachorny at the
Loy Yang Mine Archives - part of the team
working on the records of Loy Yang Power Ltd

Following the submission of ASAP's report and recommendations in February 1996, Loy Yang Power Ltd invited ASAP to undertake further work. Stage One of the second phase of the Loy Yang Power Ltd project consisted of a further scoping or accessioning project for the 1,168 linear metres of records mentioned above. Loy Yang Power Ltd built on ASAP's detailed scope through the running of a current records management survey and by commencing Inventory processing of the records at the mine. This Inventory processing phase of the work to be completed in January/February 1997.

Loy Yang Project
Christopher Jack, Barbara Cytowicz

The Loy Yang Project offered ASAP some unique challenges in archival practice. The Loy Yang Project was responsible for the construction of Loy Yang B Power Station and completed the handover of the power station to Eddison Mission Energy on 30 September 1996. However, continued access to its records will be required in the long term. The types of records which must be retained are contract, commissioning and personnel records. ASAP completed a scoping project of Loy Yang Project's records and was engaged on a fully-fledged project to undertake Inventory-level processing. Loy Yang Project has provided the staff for this while ASAP managed operations and provide archival expertise. The project is due to be completed in January 1997.

SECV Shell Personnel Records
Paula Montesano, Helen Morgan, Barbara Cytowicz

The SECV Shell Personnel Records scoping project commenced in May 1996 and involved providing a proposal for further record documentation enabling long-term accessibility and evidential integrity of the records. A large set of records were identified and negotiations were held through the second half of the year to identify the most appropriate project that would meet the known needs of the client. A contract for this work was signed late in the year with the bulk of the work to be carried out in 1997.

Southern Hydro
Gavan McCarthy, Lisa Cianci

The Southern Hydro project has continued steadily since its commencement in 1994. Warwick Mitchell and Heinz Wiessenboeck have worked consistently on the Inventory processing and documentation of contextual information for records from the Eildon Power Station, Rubicon Power Station Administration and Kiewa Power Stations. At present the Inventory consists of approximately 4,500 entries covering 120 linear metres. Like the Hazelwood Power Station Archives and Morwell Mine Archives projects, the Southern Hydro Archive has proven to be of great value to the organisation due to the increased accessibility of the records - particularly at Mount Beauty.

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Published by the Australian Science Archives Project on ASAPWeb, 23 January 1998
Prepared by: Elissa Tenkate