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Financial Summary
The Year in Review
1997 proved to be a challenging year for ASAP with regard to its financial
position. Delays in the delivery of a key project and unusual and unexpected
drains on resources, led to ASAP running at a loss over the second half
of the year. The result being an overall operating deficit of $150,000
for 1997. (see Profit & Loss Statement, Figure 1. 1997 Funds Summary).
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As at the 31st of December, ASAP had $410,000 worth of assets (excluding
contracts for work in 1998) offset against liabilities of $765,000. However,
the bulk of our liabilities comprise salary and related commitments in
1998 which are offset by the contracts in hand. There are no liabilities
in terms of loans and borrowings, and minimal lease obligations. Assets
include $150,000 invested as part of the University’s share and bond portfolio,
three vehicles, and a variety of office and computer equipment. (see
Asset & Liability Statement).
Revenue
Whilst revenue in the first half of the year exceeded initial expectations,
our revenue for the whole year was more in line with our original predictions.
Thus revenue did not live up to our revised projections in the second half
of the year, although a significant amount of revenue which was expected
from projects during this time will now be collected in 1998. (see Figure
2. Monthly Revenue 1997, Figure 3. Cumulative Revenue 1997). Total
revenue for 1997 was $1.8 million, with the majority coming from consultancy
work within the private and corporate sector. Work undertaken for scientific
and medical institutions brought in $92,000, while interest on our investments
totaled $37,000. $65,000 was received from Government sources, the bulk
of this comprising the ARC Collaborative Grant, with the balance made up
of funds transferred from the History & Philosophy of Science Department
under the Government’s Infrastructure Excellence Program. (see Profit &
Loss Statement).
Expenditure
Expenditure patterns during 1997 generally followed expectations, with
the exception of the final two months of the year when a significant overrun
in expenditure was experienced. The majority of this can be attributed
to a number of direct project costs which were to be recovered from the
client in January 1998. Approximately half of the $1.95 million expenditure
for the year could be attributed directly to the costs involved in fulfilling
specific projects, with 75% of the remaining operating costs being for
core staff salaries. Operating costs increased substantially in the second
half of the year with the transfer of staff involved on the Generation
Victoria Project to the core staff. In addition, three new staff were appointed
in August. This has further strained our already stretched support structure
and required considerable expenditure in order to provide minimal accommodation
for all staff.
Asset & Liability Statement
As At 31st December, 1997
ASSETS |
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Current Assets |
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Cash |
$ 59,849 |
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Accounts Receivable1 |
$ 70,000 |
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Other |
$ - |
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Total Current Assets |
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$ 129,849 |
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Non-Current Assets |
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University Trust Fund |
$ 154,450 |
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Fixed Assets |
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Equipment |
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Value Brought Forward |
$ 165,363 |
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Asset Purchases |
$ 10,921 |
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Less Depreciation |
$ 49,959 |
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Total Fixed Assets |
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$ 126,325 |
TOTAL ASSETS |
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$ 410,624 |
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LIABILITIES |
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Current Liabilities |
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Salary Commitments to 31/12/98 |
$ 631,048 |
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Other Salary Commitments |
$ 103,197 |
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Lease Obligations |
$ 960 |
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Accounts Payable |
$ 30,304 |
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Total Current Liabilities |
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$765,509 |
TOTAL LIABILITIES |
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$765,509 |
NET ASSETS (LIABILITES) |
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-$ 354,885 |
NOTES:
1. Work Completed but not invoiced as at 31st December,
1997
2. $60,622 Annual & Long Service Leave liabilities
$42,575 Maximum Severance Pay Liabilities
Not included in the Assets is the value of contracts in
hand which will be undertaken in 1998.
Profit & Loss Statement
For 12 Months Ending 31st December, 1997
REVENUE |
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Government Grants |
$ 65,000 |
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Foundations & Charitable Trusts |
$ - |
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Scientific & Medical Institutions |
$ 92,503 |
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Private & Corporate Sector |
$ 1,602,271 |
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Private Donations |
$ 200 |
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Interest on Investments |
$ 37,527 |
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Sundry Revenue |
$ 9,120 |
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Total Revenue |
$ 1,806,621 |
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EXPENSES |
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Operating Expenses |
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Salaries & On-Costs |
$ 702,150 |
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Asset Purchases & Maintenance |
$ 76,345 |
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Office Costs |
$ 117,315 |
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Archival Supplies |
$ 2,057 |
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Travel & Accommodation |
$ 22,134 |
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Staff Development & Training |
$ 11,067 |
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Staff Accommodation & Refurbishment |
$ 16,219 |
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Legal & Consulting |
$ - |
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Sundry Expenditure |
$ 5,145 |
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Total Operating Expenses |
$ 952,432 |
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Project Expenses |
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Salaries & On-Costs |
$ 423,362 |
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Supplies & Office Costs |
$ 107,209 |
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Travel & Accommodation |
$ 17,106 |
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University Infrastructure Costs |
$ 174,409 |
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Staff Sccommodation & Refurbishment |
$ 93,816 |
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Legal & Consulting |
$ 19,382 |
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Sundry Expenses |
$ 168,068 |
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Total Project Expenses |
$ 1,003,351 |
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TOTAL EXPENSES |
$ 1,955,784 |
OPERATING SURPLUS (DEFECIT) |
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-$ 149,163 |
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